Project Online: Notifications coming soon!

You may already have seen some other posts on this topic – and notifications in Project Online (aka Alerts and Reminders) will be rolling out to everyone soon.  Some of you may already be seeing the option on Additional Server Settings – and some will have started seeing some e-mails even though they haven’t yet seen the option to turn notifications on!  More on that later – but first – how does this work?  The PWA Settings, Additional Server Settings will have a new option right down at the foot of the page – Notification Email Settings – and it will be OFF by default when the option becomes available.

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Once this is turned on, then you will also see new options under the Personal Settings section of PWA Settings, allowing you to configure which e-mails you would like to receive.  (I’m in Project Server permissions mode – not that this makes a difference to notifications, but just in case you don’t see the same settings).

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Under these options you have a variety of alerts you can configure – I have quite a few checked as I’ve been trying out the feature.

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The emails will look something like this:

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The e-mail is sent to the e-mail address associated with the resource in PWA.  If the resource is also a user then this will be auto-populated from their Office 365 account or AD (and cannot be changed!) – we do not use the SharePoint profile ‘work email address’.  If the resource is a pure resource and not a user in Project Online then they can have their e-mail edited – so you could send task notifications out to any external address. 

We have seen some reports of e-mails firing even before the option to enable notifications has been set – or even available.  It looks like we have some rogue alerts that are not correctly checking that the notification is enabled – and sending anyway – hopefully we will get this under control soon.  Notifications of updated tasks (timesheet or my tasks status updates) is one category of change that appears to be triggering these notifications.  If are affected by this and you want to turn these  notifications off, and you are not yet seeing the above menu options you can still navigate directly to the page(s) – just change the tenantname and the your PWA:

For My Alerts: .sharepoint.com/sites//_layouts/15/pwa/Notification/Self_Notification.aspx" href="https://.sharepoint.com/sites/pwa/_layouts/15//Notification/Self_Notification.aspx">https://<tenantname>.sharepoint.com/sites/<your_pwa>/_layouts/15/pwa/Notification/Self_Notification.aspx

For My Resources Alerts: .sharepoint.com/sites//_layouts/15/pwa/Notification/Mgr_Notification.aspx" href="https://.sharepoint.com/sites/pwa/_layouts/15//Notification/Mgr_Notification.aspx">https://<tenantname>.sharepoint.com/sites/<your_pwa>/_layouts/15/pwa/Notification/Mgr_Notification.aspx